Welcome your guests with our seamless Visitor Management System
Keep guests safe with the Intasite Visitor Management System
Book in or pre-register your visitors on site with the Visitor Management System
Book your visitors through the Intasite dashboard. Like the contractor management software, you can check who is on-site, who is due to arrive, and who has already checked out. Pre-booking your visitors provides a great way to track all your site attendees in one place.
Securely check in and out through an iPad or tablet device with our visitor sign-in system
Implement a smoother check-in process for your visitors with our Visitor Management Software. The digital sign-in system can sit perfectly on a tablet device in your reception area or gatehouse. It can easily integrate with other systems such as printers for creating ID badges.
Track who is on site for emergency roll call and evacuations with the Visitor Management System
In the event of an emergency, it’s crucial to have an accessible and accurate roll call list of everyone on site. Intasite’s Visitor Management Solution allows you to access your evacuation list and check everyone off at the allocated assembly point.
Get notified when someone has arrived in reception with the Visitor Management System
Hosts can receive notifications through their preferred channel when a visitor signs in. An email or SMS alert will be automatically sent to the host who made the booking, ensuring visitors who are coming for a site induction are notified.
Check induction status with the Visitor Management Software
Check a visitor's induction status as they arrive. By signing in using the kiosk, you can ensure that anyone accessing the site has sat the relevant induction and watched any safety induction videos for their visit.
Enhance security and manage who has access to your controlled areas
Integrate access control and automate site entry based on valid induction records from live information and the online induction software.
Frequently asked questions
What Is A Site Visitor?
A site visitor is any person who enters your workplace or facility who is not a permanent employee. This can include clients, contractors, delivery drivers, inspectors, interview candidates, or guests. Site visitors typically require registration, approval, and monitoring to ensure safety, security, and compliance while they are on site.
Why Is Visitor Management Important?
Visitor management is important because it helps organisations maintain safety, security, and compliance while creating a professional first impression. By knowing exactly who is on site at any time, businesses can control access to restricted areas, meet health and safety requirements, and respond effectively during emergencies. A digital visitor management system also improves efficiency by replacing manual sign-in processes, reducing human error, protecting visitor data, and ensuring a consistent, streamlined experience for every visitor.
What Is Meant By Visitor Management?
Visitor management refers to the processes and systems used to register, track, and manage people who visit a workplace or site. It includes activities such as visitor check-in and check-out, identity verification, access control, safety inductions, host notifications, and maintaining accurate records of who is on site. Modern visitor management is typically handled through digital software to improve security, compliance, and efficiency.
What Is A Visitor Management System?
A visitor management system is a digital solution used to register, track, and manage visitors entering and leaving a workplace or site. It replaces traditional paper sign-in books with an automated process that captures visitor details, verifies identity, manages access permissions, and records attendance in real time. Visitor management systems help improve security, support health and safety compliance, streamline front-desk operations, and provide clear visibility of who is on site at any given time.
Does Visitor Management Software Work?
Visitor management software digitises and automates the entire visitor check-in process, improving security, safety, and efficiency. Hosts can pre-register visitors in advance, and when guests arrive on-site, they check in using a digital kiosk or tablet instead of a paper logbook. The system captures their details, verifies required inductions or safety compliance where necessary, and can print badges or grant access permissions. Hosts are automatically notified of their visitors’ arrival, and the software records real-time check-in and check-out data to maintain an accurate onsite attendance list for security and emergency management.
How Visitor Management Software Save Time?
Visitor management software saves time by automating manual and repetitive tasks involved in handling visitors. Pre-registration allows visitors to complete details before arrival, reducing queues at reception. Automated check-in, badge printing, and instant host notifications remove the need for staff intervention, while digital records eliminate manual logbooks and data entry. This streamlines the entire visitor flow, allowing staff to focus on higher-value tasks and ensuring visitors are processed quickly and efficiently.
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